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All features for modern coffee roasteries – in a single system

RoasteryOne digitises the entire process chain of your roastery – from green coffee to delivery. Efficient, audit-proof, and developed from real-world practice.

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All areas at a glance

RoasteryOne is structured into practical areas you can use flexibly – regardless of whether you roast 20 kg or 2 tonnes per month.

Production

Plan and document roasts, batches, blends, and orders in one place.

Inventory

Always keep track of stock levels for green coffee, packaging & finished goods.

Quality

Cuppings, evaluations, and complaints cleanly traceable.

Dokumentation & Compliance

Customs, EUDR, HACCP/IFS, and packaging regulations under control.

Planning & Tasks

Daily planning, task lists, and bottleneck warnings for your team.

Profitability

Calculation, purchase prices, and B2B/B2C price recommendations.

Customers & Suppliers

All contacts, terms, and order histories in one place.

Interfaces & Technology

Cloud-based, API-capable, and ready for accounting & hardware.

Production – from the bean to the finished delivery

In the Production area, you control the entire journey of your coffee roastery:
from green coffee through roasts and blends to finished packaging.

What RoasteryOne Covers for Your Production Processes:

  • Create roast orders — automatically from orders or demand lists

  • Plan single roasts & blends — including post-blending

  • Manage batches — quantity, origin, roast profile, date

  • Document roast losses & waste

  • Automatically assign finished goods batches

  • Track production status — "planned", "in progress", "done"

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Inventory – green coffee, packaging & finished goods under control

The Inventory area shows you at any time what stock is available – and when you should reorder in time.

Warehouse Features:

  • Separate areas for green coffee, roasted coffee/finished goods, and packaging materials

  • Automatic stock movements for roasting, packaging, and goods dispatch

  • Minimum stock levels & bottleneck warnings for all materials

  • Manage multiple storage locations, e.g. roastery, external warehouse

  • Track shelf life & batches – including for finished goods

  • Packaging regulation analysis: automatically record and evaluate bags/cartons used per period

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Quality – cuppings, evaluations & complaints under control

In the Quality area, you record how your coffees taste, how they develop – and how they are received by customers.

What You Can Document in the Quality Module:

  • Record cuppings – including score, flavor notes & comments per batch

  • Compare roast profiles – contrast results and developments

  • Assign complaints – record customer feedback and link directly to the affected batch

  • Document measures & re-checks – improve quality systematically

  • Track quality history – per coffee or customer over a longer period

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Documentation & Compliance – customs, EUDR, HACCP & IFS in daily operations

RoasteryOne supports you with all important legal requirements – without having to maintain data twice.

What Is Covered:

  • Coffee tax & customs – evaluate production quantities per period, provide data for reports, digital roast log

  • EUDR – store origin data for green coffee per batch and link to suppliers

  • HACCP / IFS – link critical control points with batches, cleaning, or maintenance tasks

  • Traceability – trace every batch seamlessly from green coffee to the delivered order

  • Packaging regulations / LUCID – automatically record & evaluate packaging quantities used per material

  • Exports & reports – generate verified lists and reports for authorities, certifiers, and audits

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Planning & Tasks – your digital daily schedule

In the Planning & Tasks area, you manage the entire daily operations of your roastery:
Which roasts are scheduled? What is being packaged? What needs to be delivered?

What You Can Plan:

  • Daily and weekly schedule for roasting, packaging, and shipping

  • Task lists for staff (e.g. "Roaster", "Packaging", "Warehouse")

  • Bottleneck warnings for green coffee and packaging

  • Automatic quantity suggestions for roasting & packaging needs based on orders and minimum stock levels

  • Store and assign recurring tasks (e.g. cleaning, maintenance, quality checks)

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Profitability – prices, costs, and margins at a glance

RoasteryOne helps you calculate prices transparently and traceably – for end customers, bulk customers, and private labels.

Features for Cost Calculation & Controlling:

  • Store purchase prices for green coffee, packaging, and other materials

  • Automatically include roast losses & production effort in calculations

  • Calculate B2C prices (e.g. for online shop or retail store)

  • Create B2B price recommendations for bulk customers, offices & resellers

  • Margin comparison by product, customer, or sales channel

  • Analyses of material consumption and green coffee costs

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Customers & Suppliers – all contacts in one place

The Customers & Suppliers area consolidates all key information about your business partners and provides full transparency in daily operations.

What is managed here:

  • Master data for customers, bulk customers, offices & private label partners

  • Manage suppliers for green coffee, packaging, and other materials

  • Store notes on terms, payment conditions & special arrangements hinterlegen

  • Links to orders, batches & complaints

  • Export of address and customer data for newsletters or external tools

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Interfaces & Technology – ready for your environment

RoasteryOne is cloud-based and can be seamlessly connected to other systems – today via export/import, later through APIs and direct hardware integrations.

Technical Features:

  • CSV export & import for orders, customers, products, and batches

  • Interfaces to accounting software (e.g. DATEV export prepared)

  • Automated data provision for customs, packaging regulations/LUCID & EUDR

  • API preparation for future integrations (shops, ERP, scales, roasters)

  • Hardware readiness for label printers, scanners & scales

  • Secure cloud hosting – always available, no local installation

Back to the Feature Overview

Ready to manage your roastery with RoasteryOne?

Let us show you in a short online demo how RoasteryOne fits your workflows – from bean to delivery.

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